You’re putting on an event, or maybe you’ve been given an event to plan. Whether it’s a music festival, a product launch, or a fashion show — you need to know the different aspects of events and event management if you want to avoid lots of headaches!

Events are all about planning; there’s much to consider when organizing an event. You need to know how many people you can expect, what equipment will be needed, where it all should go — the list goes on. If you’re just starting out in the world of events or event management, here’s a primer on what you need to know! Each event has its own set of challenges, so it’s important that you know the ins and outs of event management so that you can plan for success!

Managing an Event

A well-planned event is a beautiful thing. Event managers carry the entire life of a certain event, the beating heart of it, if you will. They are responsible for finding the funding, producing and planning the event, advertising, hosting multiple people and occasions either in one place or over multiple venues, removing all the waste created by different groups and organizations, keeping the people’s contentment at hand at the same time doing all that is required by us to keep this particular event a successful one.

Event managers also act as a bridge between the organizers and the attendees, making sure that both are satisfied with what they have. They work with many different departments in order to make this happen. The job of an event manager is never-ending and there will always be something new to learn or improve upon. That is where Champion Crew comes into the picture. With the multi-faceted nature of events, here is a list of all the Champion Crew can and will help with on your next event on the horizon:

Venues

Venues are the most important part of your event. They set the tone and character for your event. Be sure to get a detailed view of every aspect, from location to floor plans, so that you can determine if this is the venue for you.

Rigging

Rigging involves the delivery and installation of all flying equipment including drapes, lighting, sound and video screens. Everything you see hanging at the event venue will be rigged by the rigging department. The rigging crew is normally the first to arrive at the event venue and among the last to leave after to dismantle the entire system used for that event.

Lights

Lighting is a core part of the ambience for an event. Lighting can impact just about every other element, from the tone of the music to the mood of those in attendance. So choosing good lighting (and bringing in extra lighting fixtures if necessary) is an important part of setting up an event.

Sound

The importance of sound for events cannot be understated. And, for me as an events and party organizer, having good music sounds is a critical part of making the event a success. In fact, most parties don’t even bother starting if there’s no music to liven up people’s spirits. That said, the question here is not “why do we need good sound?”, but rather: “where do we want our amazing sound to be coming from throughout the event?”

Video

If your event is an event for the future of your business, you might want to consider a serious investment in video. We’re not talking about a few snapshots. Craft a storyline that will enthral potential customers and make them feel excited by merely watching it. Even if your event isn’t business-related, having footage on-hand of the extraordinary time everyone had is always a good thing.

Power

The importance of having power at your event can’t be underestimated. As the saying goes, “it’s not the size of the dog in the fight, it’s the size of the fight in the dog”. If you think you can get by without power, you’re barking up the wrong tree. A great stage has been set once power is connected and working properly.

Stage

Speaking of stages, you should most definitely have one for your event. Having a good stage for your event could be the difference between losing and gaining potential attendees. How can you attract more people to your event? Having a stage can make all the difference.

This list does not include everything your event needs, but it does cover the hard-hitting basics. If your event does not have these parts nailed, then your event is less of an event and more of a get-together.

But if you’re looking to have a proper event and have it taken to the next level, then look no further than Champion Crew. Champion Crew is a UK-based events crew that knows how to handle every one of your needs – including every part of this list and more! Party size, venue planning, lights, you name it – Champion Crew has already done it. These crew members not only bring the benefit of experience to your event planning, but they bring an air of professionalism and a light-hearted attitude that make them a delight to work with.

For a seamless event, contact Champion Crew today!